Winter Meltdown Youth Retreat

• Twin-sized bedding and toiletries
• Dress for the weather (we’ll be outdoors often). Most Saturday activities require long pants and closed-toe shoes. 

• Spending money for the RVR store (open Friday and Saturday). Milkshakes (Saturday night only), ice cream, snacks, drinks, and RVR merchandise will be available!

RVR assigns dorms and small group spaces based on group size and availability. We will ask for your preference (Fort Roller or Frontier Town), but assignments aren't guaranteed. If you're housed at Fort Roller, your group is responsible for transportation across campus (less than a 5-minute drive). 

• Groups must provide adult chaperones. Chaperones are responsible for supervising behavior and should be appropriately screened by the group. 
• Ages 11-14: 1 adult per 8 students

• Ages 15-17: 1 adult per 10 students 

• 2 nights lodging 
• 4 meals (Saturday breakfast to Sunday breakfast) 
• Speaker and band 
• Access to gym and game room 
• Programmed activities 
  (Note: RVR Adventure activities have a 250 lb. weight limit; Horse program has a 230 lb. weight limit) 

• Arrival: Friday between 6:45-7:45pm 
• Departure: Sunday at 10:30am

RVR will try to accommodate dietary needs, but some guests may need to bring their own meals in the event we cannot meet your particular concern. Two weeks before the event, group leaders will receive a link to submit dietary concerns.

• Your group’s guaranteed minimum guest count is locked in 3 months before the event. Final guest count is due 3 weeks prior to arrival. 
  • For groups of 30 or less: If your final count drops below the guaranteed minimum by more than 20%, RVR will retain the deposit for those spots as a shortage fee. 
  • For groups of 31 or more: If your final count drops below the guaranteed minimum by more than 10% or 6 spaces, RVR will retain the deposit for those spots as a shortage fee. 
• Cancellations made more than 3 months before the event will result in forfeiture of the $25 per space deposit. Cancellations within 3 months result in a forfeiture of $50 per space deposit. 

• Any amount paid beyond the cancellation fee will be refunded within 4 weeks of the cancellation date. 

RVR uses an online tool called 'Smart Waiver'. Group leaders will receive a link to distribute and track completion for their attendees.

Winter Meltdown is for students in grades 6-12. Unfortunately, younger guests are not permitted.

• Groups are responsible for their own health needs and must provide adults certified in age-appropriate first aid and CPR. Groups must also have at least one vehicle on-site for emergencies. 

• ACA regulations recommend locking all medications except when being administered.

No pets are allowed, except certified service animals. Please notify RVR in advance if you require accommodations for a service animal. We may request certification for the service animal.